Supervision
The field workers are organised in teams, 1 team comprises:
a) 1 supervisor (team leader), in charge of:
b) The GPS point of each household
c) The random selection of households
d) The quality of enumerators’ work
e) The data entry
2 enumerators in charge of:
a) The pre enumeration of the area before the selection (done by the supervisor)
b) The completion of the 12 questionnaires (6 for each enumerators)
c) Providing assistance for the price survey
HIES Manager and Chief Supervisors
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The Manager and the Chief Supervisor will be responsible for the following tasks:
• Ensure the distribution of survey materials takes place in a timely manner
• To immediately assist the field supervisor whenever a problem arises in there respective areas (data collection or data entry)
• To regularly check on the supervisor to find out how they are going in supervising their interviewers
• To make sure all completed questionnaire forms are transported back to the SINSO
• To ensure all completed forms have been checked by supervisors in the field before return to the SINSO
• To ensure forms with irregularities are taken back to the supervisor for correction
• Report to the team all inconsistencies still detected and all error messages still going on
• To ensure all data entry files are regularly sent to SINSO
• To monitor the flow of forms in and out of the office, making sure all are accounted for at the end of the fieldwork
• To provide financial reports on how the project funds are expended on a regular basis
• To carry out other management and administrative tasks as required by the HIES project.
Supervisor
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To supervise in accordance with the directions of SINSO, the completion of the 2012/13 HIES for all selections, specifically to:
• Ensure that all schedules and materials are distributed to interviewers according to the instructions of the SINSO staff;
• Ensure that the household listing is properly done the first day of the round
• Randomly selected the 18 households in the EA and allocate 6 households to each enumerator following the instructions in form 1A, 1B and 1C.
• Ensure that the interviewers understand which household he/she is responsible for and that none are left out;
• Visit interviewers regularly during the collection phase to make sure they are carrying out their responsibilities correctly;
• Address any problems encountered in the field to the SINSO chief supervisor.
• Make sure all forms from the interviewers are accounted for at the end of each 3 weeks period;
• Enter the data in the laptop the first week for module 1 to 4 and the rest of the round for the diary.
• Report to enumerators all the error messages detected by the data entry system
• Do spot checks for completeness of questionnaires and deal with any problems that might arise in the field;
• Dispatch all completed questionnaires (in sealed envelopes) and electronic files to the SINSO after he/she is fully satisfied that:
a) all the entries of the questionnaires are properly completed
b) all the households in the sample selected and all members of the household are covered.
Interviewers
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An interviewer is responsible for the proper completion of the diary and questionnaire modules for every household as assigned to him/her by the supervisor during the survey period. Specifically, they are required to:
• Do the household listing on day1 (first day of the round)
• Visit each selected household, introduce the survey to the household (via the PAL) and drop off the diary after explaining how it works;
• Visit the household at least every 2 days during the diary keeping period to check on the progress of the diary;
• Conduct face-to-face interviews with the household to complete the following materials the first week:
• Module 1 – Demographics and Dwelling Information
• (ii) Module 2 – Household Expenditure
• Module 3 – Individual Expenditure
• Module 4 - Income
• Make sure all forms have been completed correctly, and accounted for;
• Check the inconsistencies detected by the supervisor and data entry system in the modules and fix them the second week
• Fill in the appropriate details on the back and front of the household envelope;
• Fill in the interviewer agenda, which monitors the interviewer’s visits to each of the selected households;
• Return all materials used in the survey to the supervisor;
• Immediately raise any concerns or issues with fieldwork to their supervisor for prompt action.
• Assist the supervisor for the price survey
All the modules have to be completed before day 9, it means during visit 1, 2, 3 and 4. Visit 5, 6, 7 and 8 will be dedicated to correct all the inconsistencies detected by the supervisors or data entry system on modules 1 to 4.
For diary checks reasons, enumerators have to visit the household every other day. The period of the diary is 14 FULL DAYS in each household interviewed. At each visit enumerators have specific tasks to achieve
Visit 1 (day2 and day3):
1. Find the location of the house: making sure it is the correct house. From the pre enumeration and the selection of households made by the supervisor, each enumerator has 6 households list A to interview.
2. Find the appropriate person to talk with (head of household or his wife, or at least an adult in the house), do not start the survey with a children or somebody not responsible for the household,
3. Introduce yourself and the objective of your work, give the letter from the government statistician
4. Explain to them the process of the survey: 2 weeks of collection, 8 visits, 1 diary to fill every day...
5. Convince the person to collaborate and to agree with the survey, get their agreement / permission
6. If possible, complete module 1, 2, 3 and 4. All the modules have to be completed the first week of interview (visit 1 to 4)
7. Explain how to fill in the diary1 by filling in the first day with the interviewee,
8. Take an appointment for the next visit (visit2) in 2 days’ time; visits are made every other day.
Visit 2 (day4 and day5):
1. Check the diary1 between day 1 and day3, if the diary is empty; complete it by asking them to remember their expenditure, their home production and all items received for free.
2. As much as possible, complete module 1 to 4
3. Take an appointment for the next visit (visit3) in 2 days’ time,
Visit3 (day6 and day7)
1. Check the diary1 between day 3 and day5, if the diary is empty; complete it asking them to remember their expenditure on food and non food items, their home production and all items received for free.
2. As much as possible complete module 1 to 4
3. Take an appointment for the next visit (visit4) in 2 days’ time.
Visit4 (day8 and day9)
1. Check the diary1 between day 5 and day 7, if the diary is empty; complete it by asking them to remember their expenditure on food and non food items, their home production and all items received for free.
2. Pickup diary1 and drop diary2
3. As much as possible complete module 1 to 4
4. Take an appointment for the next visit (visit4) in 2 days’ time.
Visit5 (day10 and day11)
1. Check the diary2 between day 7 and day9, if the diary is empty; complete it asking them to remember their expenditure on food and non food items, their home production and all items received for free.
2. Feedbacks on modules from data entry – from data entry report, complete inconsistent or missing information asking again the questions in module 1 to 4.
3. Take an appointment for the next visit (visit6) in 2 days’ time.
Visit6 (day12 and day13)
1. Check the diary2 between day 9 and day11, if the diary is empty; complete it asking them to remember their expenditure on food and non food items, their home production and all items received for free.
2. Feedbacks on modules from data entry – from data entry report, complete inconsistent or missing information asking again the questions in module 1 to 4.
3. Take an appointment for the next visit (visit7) in 2 days’ time.
Visit7 (day14 and day15)
1. Check the diary2 between day 11 and day13, if the diary is empty; complete it asking them to remember their expenditure on food and non food items, their home production and all items received for free.
2. Feedbacks on modules from data entry – from data entry report, complete inconsistent or missing information asking again the questions in module 1 to 4.
3. Take an appointment for the next visit (visit7) in 2 days’ time.
Visit8 (day16 and day17)
1. Check the diary2 between day 13 and day14, if the diary is empty; complete it asking them to remember their expenditure on food and non food items, their home production and all items received for free.
2. Pick up diary2 (14 days of observation)
3. Last feedbacks on modules from data entry – from data entry report, complete inconsistent or missing information asking again the questions in module 1 to 4.
4. Final thanks
Extra Visit (last days of the round – day 18 19 20) – if required visit 9
If supervisor / data entry system still detect inconsistencies or missing information in some questionnaires after visit8, supervisor of chief supervisor can ask enumerator to do an extra visit (visit 9)in the household in order to fix the problem asking the question again. During the second week (day9 to day15), even if all the modules are properly completed with no corrections or inconsistencies, enumerators have to come back in the household anyway to check the diary.