Population and Housing Census 2016
Cook Islands, 2016
Cook Islands Statistics Office (CISO)
Identification
IDNO
SPC_COK_2016_PHC_v01_M
Title
Population and Housing Census 2016
Country
| Name | Country code |
|---|---|
| Cook Islands | COK |
Abstract
This is the tenth census undertaken by the Statistics Office, the first being in 1971, and it has been held every five years ever since.
The census counts all persons present in the Cook Islands on the census night of the 1st December 2016, including visitors temporary in the country. Cook Islanders who are living or are temporarily on vacation abroad are excluded.
1. Organisation
The overall organisation and control of the census, by virtue of the Statistics Act 2016, is vested upon the Government Statistician who, for the purpose of the census will be referred to as the Census Officer. A number of sections of the Act apply in carrying out the census. These include the “confidentiality” clause, which provides against the release or publication of any individual particulars and the offences and penalty clauses, which may be invoked against any persons failing to abide by the provisions of the Act.
2. Scope and Coverage
The scope of the early Cook Islands censuses was limited; in fact they consisted of head counts only. With the passage of time the census has expanded. Gradually, questions on sex, age, marital status, religion, education, employment, etc., have been included. Questions on unpaid work and income earned were included for the first time in the 1996 Census. In the 2016 Census, questions on relationship to head of household was expanded to reflect household living arrangement.
A personal questionnaire is completed for every man, woman and child alive at midnight on census night within the geographical boundaries of the Cook Islands. The Census excludes those persons on foreign vessels, yachts and aircraft flying through or stopping temporarily (transit). A dwelling questionnaire is completed for every occupied dwelling as at midnight on census night.
3. Objectives of the Census
Taking account of the many comments, evaluations and recommendations arising from the 2011 Census, the design of the 2016 Census is based on a number of key strategic aims: 1) to give the highest priority to getting the national and local population counts right; 2) to maximise overall response and minimise differences in response rates in specific areas and among particular population sub-groups; 3) to build effective partnerships with other organisations, particularly local authorities, in planning and executing the field operation; 4) to provide high quality, value-for-money, statistics that meet user needs ; 5) to protect, and be seen to protect, confidential personal census information.
4. The selection of topics and questions
The topic content of the 2016 Census has been driven largely by the demands and requirements of users of census statistics, the evaluation of the 2016 and 2011 Census, and the priority of government as stated in the National Strategic Development Plan of the Cook Islands (NSDP) and the advice and guidance of organizations with experience of similar operations. These have been determined by extensive consultation with various Ministries of government and Non-Governmental Organizations (NGOs).
The census counts all persons present in the Cook Islands on the census night of the 1st December 2016, including visitors temporary in the country. Cook Islanders who are living or are temporarily on vacation abroad are excluded.
1. Organisation
The overall organisation and control of the census, by virtue of the Statistics Act 2016, is vested upon the Government Statistician who, for the purpose of the census will be referred to as the Census Officer. A number of sections of the Act apply in carrying out the census. These include the “confidentiality” clause, which provides against the release or publication of any individual particulars and the offences and penalty clauses, which may be invoked against any persons failing to abide by the provisions of the Act.
2. Scope and Coverage
The scope of the early Cook Islands censuses was limited; in fact they consisted of head counts only. With the passage of time the census has expanded. Gradually, questions on sex, age, marital status, religion, education, employment, etc., have been included. Questions on unpaid work and income earned were included for the first time in the 1996 Census. In the 2016 Census, questions on relationship to head of household was expanded to reflect household living arrangement.
A personal questionnaire is completed for every man, woman and child alive at midnight on census night within the geographical boundaries of the Cook Islands. The Census excludes those persons on foreign vessels, yachts and aircraft flying through or stopping temporarily (transit). A dwelling questionnaire is completed for every occupied dwelling as at midnight on census night.
3. Objectives of the Census
Taking account of the many comments, evaluations and recommendations arising from the 2011 Census, the design of the 2016 Census is based on a number of key strategic aims: 1) to give the highest priority to getting the national and local population counts right; 2) to maximise overall response and minimise differences in response rates in specific areas and among particular population sub-groups; 3) to build effective partnerships with other organisations, particularly local authorities, in planning and executing the field operation; 4) to provide high quality, value-for-money, statistics that meet user needs ; 5) to protect, and be seen to protect, confidential personal census information.
4. The selection of topics and questions
The topic content of the 2016 Census has been driven largely by the demands and requirements of users of census statistics, the evaluation of the 2016 and 2011 Census, and the priority of government as stated in the National Strategic Development Plan of the Cook Islands (NSDP) and the advice and guidance of organizations with experience of similar operations. These have been determined by extensive consultation with various Ministries of government and Non-Governmental Organizations (NGOs).
Kind of Data
Census/enumeration data [cen]
Version
Version number
v01: Master file after data cleaning and labelling. Not yet de-identified
Version Date
2017
Version Notes
This version of the documentation does not include the dataset, as it is not yet available at the Pacific Community (SPC).
Scope
Keywords
| Keyword |
|---|
| Cook Islands |
| Census |
| Energy |
| Water |
| Agriculture |
| Fishing |
| Fishing |
| Education |
| Fertility |
Coverage
Geographic Coverage
National coverage.
Unit of Analysis
Households and Individuals.
Universe
A Dwelling Questionnaire must be completed for every occupied dwelling as at midnight on Census Night. A Personal Questionnaire must be completed for each and every man, woman and child alive at midnight on Census Night within the geographical boundaries of the Cook Islands, excluding those persons on foreign vessels, yachts and aircraft flying through or stopping temporarily (transit).
Producers and sponsors
Authoring entity/Primary investigators
| Agency Name | Affiliation |
|---|---|
| Cook Islands Statistics Office (CISO) | Ministry of Finance & Economic Management |
Producers
| Name | Affiliation | Role |
|---|---|---|
| Statistics New Zealand | Government of New Zealand | Data processing assistance |
Funding Agency/Sponsor
| Name | Abbreviation | Role |
|---|---|---|
| Cook Islands Government | Budget appropriation | |
| Pacific Community | SPC | Technical Assistance |
Other Identifications/Acknowledgments
| Name | Affiliation | Role |
|---|---|---|
| Supervisors | CPD 2016 | Fieldwork supervisor |
| Enumerators | CPD 2016 | Fieldwork |
| National Statistics Staff | CPD 2016 | Training of Supervisors and Enumerators, and the coordinating of field work teams |
| Contact persons in the outer islands | CPD 2016 | Giving assistance to the Supervisors and Enumerators during the fieldwork and logistics arrangements |
Data Collection
Dates of Data Collection (YYYY/MM/DD)
| Start date | End date | Cycle |
|---|---|---|
| 2016-11-21 | 2016-11-30 | Pre Census enumeration |
| 2016-12-02 | 2016-12-09 | Post Census enumeration |
Time periods (YYYY/MM/DD)
| Start date | End date | Cycle |
|---|---|---|
| 2016-12-01 | 2016-12-01 | Census day |
Mode of data collection
Computer Assisted Personal Interview [capi]
Supervision
Cook Islands Statistics Office (CISO) staff were in charge of the logistics arrangement and also the overall supervision of the main field work where each staff is assigned to look after few villages or islands.
They also coordinated with local authorities concerning the survey plan and make arrangements for accommodation and travel.
A total of 20 teams, each has a supervisor and number of interviewers varies amongst the teams. Though there were 120 interviewers in total were used.
The role of the supervisor was to coordinator field data collection activities, execution training of enumerator in the outer island including management of the field teams, supplies and equipment, finances, maps and listings also working together with their place of enumeration's contact person to execute the work. Additionally, the field supervisor assigned the work to the interviewers, spot checked work, maintained field control documents, and sent completed questionnaires and progress reports to the central office.
Other supervisor's responsibilities have been described in the Instructions for Supervisors, together with the different field controls that were in place to control the quality of the fieldwork.
They also coordinated with local authorities concerning the survey plan and make arrangements for accommodation and travel.
A total of 20 teams, each has a supervisor and number of interviewers varies amongst the teams. Though there were 120 interviewers in total were used.
The role of the supervisor was to coordinator field data collection activities, execution training of enumerator in the outer island including management of the field teams, supplies and equipment, finances, maps and listings also working together with their place of enumeration's contact person to execute the work. Additionally, the field supervisor assigned the work to the interviewers, spot checked work, maintained field control documents, and sent completed questionnaires and progress reports to the central office.
Other supervisor's responsibilities have been described in the Instructions for Supervisors, together with the different field controls that were in place to control the quality of the fieldwork.
Type of Research Instrument
-The selection of topics and questions:
The topic content of the 2016 Census has been driven largely by the demands and requirements of users of census statistics, the evaluation of the 2016 and 2011 Census, and the priority of government as stated in the National Strategic Development Plan of the Cook Islands (NSDP) and the advice and guidance of organizations with experience of similar operations. These have been determined by extensive consultation with various Ministries of government and Non-Governmental Organizations (NGOs).
-The census questions:
The topics proposed for the census are those that have been shown to be most needed by the major users of census information and for which questions have been devised that can be expected to produce reliable and accurate data. In each case, no other comparable and accessible source of the information is available in combination with other items in the census.
Consultation on the topic content for the 2016 Census has (as ever) resulted in a much larger demand for questions than would be possible to accommodate on a census form that households could reasonably be expected to complete. Consequently a number of difficult decisions have had to be made in assessing the different requirements for information and balancing the needs for change against continuity.
In assessing which topics should be included in the census, Statistics Office has had to consider a number of factors. The criteria for evaluating the strength of users' requirements for information were that: ? there should be a clearly demonstrated and signi?cant need ? the information collected was of major national importance ? users' requirements could not adequately be met by information from other sources ? there should be a requirement for multivariate analysis (that is the ability to cross-analyse one variable against other), and ? there should be consideration of the ability for comparison with previous censuses wherever possible
So therefore were 2 questionnaires or forms used for the Census and they are:
1. Dwelling form - consist of the housheholds information on dwelling type, land tenure, dwelling materials, water and sanitation, energy, household facilities, solid waste, agriculture and fishing activities and equipments, household consumption, communication technology etc. and household relationship to head
2. Personal form - consist of the every member/individuals of the households' information on nationality, migration, ethnic origin, marital status, religion, physically challenged, literacy, information technology, education, training attainment, occupation, industry, employment, income, smoking, drinking, cultural activities and fertility
They were published in english and all are provided as external resources.
The topic content of the 2016 Census has been driven largely by the demands and requirements of users of census statistics, the evaluation of the 2016 and 2011 Census, and the priority of government as stated in the National Strategic Development Plan of the Cook Islands (NSDP) and the advice and guidance of organizations with experience of similar operations. These have been determined by extensive consultation with various Ministries of government and Non-Governmental Organizations (NGOs).
-The census questions:
The topics proposed for the census are those that have been shown to be most needed by the major users of census information and for which questions have been devised that can be expected to produce reliable and accurate data. In each case, no other comparable and accessible source of the information is available in combination with other items in the census.
Consultation on the topic content for the 2016 Census has (as ever) resulted in a much larger demand for questions than would be possible to accommodate on a census form that households could reasonably be expected to complete. Consequently a number of difficult decisions have had to be made in assessing the different requirements for information and balancing the needs for change against continuity.
In assessing which topics should be included in the census, Statistics Office has had to consider a number of factors. The criteria for evaluating the strength of users' requirements for information were that: ? there should be a clearly demonstrated and signi?cant need ? the information collected was of major national importance ? users' requirements could not adequately be met by information from other sources ? there should be a requirement for multivariate analysis (that is the ability to cross-analyse one variable against other), and ? there should be consideration of the ability for comparison with previous censuses wherever possible
So therefore were 2 questionnaires or forms used for the Census and they are:
1. Dwelling form - consist of the housheholds information on dwelling type, land tenure, dwelling materials, water and sanitation, energy, household facilities, solid waste, agriculture and fishing activities and equipments, household consumption, communication technology etc. and household relationship to head
2. Personal form - consist of the every member/individuals of the households' information on nationality, migration, ethnic origin, marital status, religion, physically challenged, literacy, information technology, education, training attainment, occupation, industry, employment, income, smoking, drinking, cultural activities and fertility
They were published in english and all are provided as external resources.
Data Collectors
| Name | Abbreviation | Affiliation |
|---|---|---|
| Cook Islands Statistics Office | CISO | Ministry of Finance & Economic Management |
Data Processing
Cleaning Operations
After sending the forms to Statistics New Zealand for scanning, Cook Islands Statistics Office (CISO) staff then carry out the coding of the industries and occupation and the first visual editing if there are some inconsistencies in the questionnaire mainly using the Access software, and the tabulations is carried-out in both Access and Excel ready for analysis and report writing.
Other Processing
Once the post enumeration is done then all questionnaires are submitted to the main office by the supervisors. All the forms are sent to New Zealand and Statistics New Zealand scan all forms, and collate to a master file in Excel delimited file.
Data access
Contact
| Name | Affiliation | URI | |
|---|---|---|---|
| Government Statistician | Cook Island Statistics Office | [email protected] | www.mfem.gov.ck |
Confidentiality Declaration
The Census of Population and Dwellings 2016 is being conducted under the authority of the Statistics Act, 1966. The particular provisions relating to this census is set out in sections 18 to 25 of the Act. Other sections of the Act that apply are the secrecy provisions that provide against the release or publication of any individual particulars.
The secrecy provisions of the Statistics Act, 1966 (section 17) apply in full to all census officers. Part 3 of the Act provides for a fine for improperly divulging information. Before the commencement of duties all census staff will have taken a statutory declaration of secrecy.
Every person commits an offence that obstructs or get in the way of any persons employed to carry out their duties or exercising any functions under this Act. Penalties are stipulated in the Statistics Act 1966.
Conditions
1. The data and other materials will not be redistributed or sold to other individuals, institutions, or organizations without the written agreement of the Cook Islands Statistics Office.
2. The data will be used for statistical and scientific research purposes only. They will be used solely for reporting of aggregated information, and not for investigation of specific individuals or organizations.
3. No attempt will be made to re-identify respondents, and no use will be made of the identity of any person or establishment discovered inadvertently. Any such discovery would immediately be reported to the Cook Islands Statistics Office.
4. No attempt will be made to produce links among datasets provided by the Cook Islands Statistics Office], or among data from the [Cook Islands Statistics Office] and other datasets that could identify individuals or organizations.
5. Any books, articles, conference papers, theses, dissertations, reports, or other publications that employ data obtained from the Cook Islands Statistics Office will cite the source of data in accordance with the Citation Requirement provided with each dataset.
6. An electronic copy of all reports and publications based on the requested data will be sent to the Cook Islands Statistics Office.
The original collector of the data, the Cook Islands Statistics Office, and the relevant funding agencies bear no responsibility for use of the data or for interpretations or inferences based upon such uses.
2. The data will be used for statistical and scientific research purposes only. They will be used solely for reporting of aggregated information, and not for investigation of specific individuals or organizations.
3. No attempt will be made to re-identify respondents, and no use will be made of the identity of any person or establishment discovered inadvertently. Any such discovery would immediately be reported to the Cook Islands Statistics Office.
4. No attempt will be made to produce links among datasets provided by the Cook Islands Statistics Office], or among data from the [Cook Islands Statistics Office] and other datasets that could identify individuals or organizations.
5. Any books, articles, conference papers, theses, dissertations, reports, or other publications that employ data obtained from the Cook Islands Statistics Office will cite the source of data in accordance with the Citation Requirement provided with each dataset.
6. An electronic copy of all reports and publications based on the requested data will be sent to the Cook Islands Statistics Office.
The original collector of the data, the Cook Islands Statistics Office, and the relevant funding agencies bear no responsibility for use of the data or for interpretations or inferences based upon such uses.
Citation requirement
"Cook Islands Statistics Office, Population and Housing Census 2016 (PHC 2016), Version 01 preserved dataset (July 2019), provided by the Microdata Library. https://microdata.pacificdata.org/index.php/home"
Disclaimer and copyrights
Disclaimer
The user of the data acknowledges that the original collector of the data, the authorized distributor of the data, and the relevant funding agency bear no responsibility for use of the data or for interpretations or inferences based upon such uses.
Copyright
(c) 2019 , Cook Islands Statistics Office
Contacts
Contact
| Name | Affiliation | URI | |
|---|---|---|---|
| Taggy Tangimetua, Government Statistician | Cook Islands Statistics Office (CISO) | [email protected] | www.mfem.gov.ck |
Metadata production
Document ID
DDI_SPC_COK_2016_PHC_v01_M
Producers
| Name | Abbreviation | Affiliation | Role |
|---|---|---|---|
| Tonga Statistics Department | TSD | Government of Tonga | Documentation of the study |
| Statistics for Development Division | SDD | Pacific Community | Review of the documentation |
Date of Production
2019-07-18
Document version
Version 01 (July 2019): First attempt at documenting the 2016 Population and Housing Census of Cook Islands. Done by a staff of the South-South providing country (Tonga Statistics Department) in Cook Islands.
Version 02 (July 2019): Review of the existing documentation. Done by Statistics for Development Division at Noumea, New Caledonia.
Version 02 (July 2019): Review of the existing documentation. Done by Statistics for Development Division at Noumea, New Caledonia.